Jack Wallen shows you how to create toggle lists within Notion to keep your pages a bit neater and organized.
Toggle lists are collapsible lists in Notion that make it easy to keep things tidy on your pages. You can even turn a list of items into a swap list. These lists use arrows that, when clicked, expand their contents. A second click hides the content to keep those pages clean.
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It’s not a difficult concept to understand, but making switch lists – or, alternatively, converting them to a switch list – requires a little understanding, and that’s what I’m going to tell you now. What I’m going to do is show you how to create a to-do list and then convert it to a swap list. This is done within a notes page, so we need to create that first.
What you need to create safety lists in Notion
All you need for this is one valid Notion account. And since switching lists are available for all subscriptions, you can use a free or a paid subscription for this. That is it. Let’s get started.
How to create a notes page
The first thing we’ll do is create a page to house the swap list. Hover your cursor over a team space, then click + to create a blank page. Give the page a name and press Enter on your keyboard.
Click anywhere on the blank page and type
/ which brings up a list of basic blocks you can add. Select Text from the options (Image A).
Start typing your text. It can be one line or multiple lines. When you’re done, create a new block. This can be a to-do list, a page, or whatever you need.
Once you’ve created a few items, hover your cursor over one of them to reveal a six-dot square. Click that square to display the pop-up menu, where you can click Turn Into | click Swap list (Figure B).
You should immediately see that item turn into a Toggle List. This is an empty switch, so you need to add content to it. Type
/ in the list to display the block selector, and you can add any type of block you need to the switch list. You can even add tables within a swap list that also contains other blocks (Figure C).
If you don’t want that page to be cluttered with the contents of that swap list, click the arrow and you’ll only see the text you typed when creating the swap list.
That’s all there is to creating swap list in Notion. If you find that your pages and other blocks are getting a bit cluttered with information, this is a great way to keep things organized and organized.
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