How to set up a zoom meeting?
The pandemic situation has made everyone look for alternatives, and most organizations have accepted the work-from-home culture. So, if you do not know how to set up a zoom meeting, you are lagging behind. The world is functioning with the help of technology. You will be unable to keep up with the pace if you do not know the basics. Zoom meetings have become popular with time. Presently, it is the best option to have a virtual meeting. Almost all organizations need zoom to have a weekly review meeting or connect with their clients. The business needs to run under any circumstances. If you are responsible to set up a zoom meeting this time and have no idea about the process, go through the following section.
Steps to Set up a Zoom Meeting
It is essential to know the correct ways to set up a zoom meeting to avoid awkward situations. It is not a time taking process. You need to be calm and follow the steps correctly. Setting up a meeting is not challenging. Many have attended such meetings but have never arranged one. As mentioned earlier, time demands you to have all the necessary skills. Hence, you need to be well aware of these things. The following steps will help you set up a zoom meeting.
Create your zoom account
The first thing you need is your zoom account. You can do so by entering your mail-id. Then, you will get a mail from zoom confirming the activation of your account.
Sign in to your zoom account
Once the account is created, sign in to the account using your ID and password.
Click on meetings
The next step is to click on meetings.
Click on schedule a meeting
You will get the option of ‘schedule a meeting’ when you click on meetings. So you need to select that option.
Select the date and time for the meeting
The next step is to select the date and time for the meeting. It is an essential step, and you must be very cautious while putting in the date and time.
Look into other settings and select one, if necessary
You might want to add someone else as the admin of the meeting. You can do so by choosing other settings if required.
Your changes will be saved, and the meeting will be scheduled.
The process of setting up a zoom meeting is not complicated. Presently, everyone is working on their systems and is aware of the essential technological advancements and tools. You need to take a step forward and try. Then, it will be effortless. Another important aspect one needs to know to set up a zoom meeting is downloading zoom. The following section will help you with it.
How to Download Zoom? Step-by-Step
You need to know how to install the software before scheduling a meeting. It is an essential application presently, and you need to have it on your computer to attend the meetings. Downloading the application is easy. You need to know where and how to find the right one. There are many similar applications all over the internet. You need to identify the right one and download it. The following are the three easy steps to download zoom.
Go to the Download center
Type https://zoom.us/download on your address bar. You will be directed to the download center. Next, click on the download button available under ‘Zoom client for meetings.”
Install the application
After the download is complete, you need to install the application on your system. You can do so easily using the file you just downloaded.
Automatic download (optional)
If you are not having zoom installed on your system, you will get a notification to download it the first time you attend a meeting. After that, the application will get downloaded automatically once you click on the meeting link.
The download and installation of such apps are very easy. You need not look everywhere for the app. The app is very popular and is available on the internet. Even if you search on Google, you will get the correct links to download the app.
Zoom meetings are not restricted to an office. You can set one up to connect with your friends. But, the approach should be different. The following sections will help you learn to set up a zoom meeting with family and friends.
Steps to Set up a Zoom Meeting with Family or Friends
It is not possible to work all the time. You need to find some time to relax and talk with your friends and family. The lockdown has restricted going out of your house and meeting friends. If you are staying away from your family for work, you will feel the need of connecting with them now and then. You can set up a zoom meeting with your family and friends by following these eight easy steps.
- Sign up with the basic zoom
- Log into the app from your mobile or tablet
- Invite people to your meeting or event
- A list of all scheduled meetings will appear. Choose the one where you want to invite people and add invitees. You will get a link to share with friends and family.
- Log in to the app on the day of the meeting
- Select meetings and click start to begin
- Choose internet audio to use your device microphone. But, of course, your invitees must also do the same.
- Accept the guests as they enter one by one. Else they will not be able to enter the meeting.
These meetings can be done on basic zoom. It allows you forty minutes of unlimited free video calls. You can easily connect with your friends and family and talk with them.
Steps to set up a zoom meeting are similar for all kinds of meetings. But, you need to know the steps to set up such meetings for the office and learn how to use them. The previous sections will help you understand how to operate the application for office use. It is more or less the same, but the features are better, and one needs to pay a certain amount to conduct office meetings. The following section will take you through the ten tips and tricks that you must know about zoom.
10 Tips and Tricks for Zoom
There are few tricks you must know about zoom. You will not need to go through the same steps over and over again for each meeting. Neither will you have to send the links to all the invitees personally. The following ten tips and tricks will be handy once you start using zoom.
- It can automatically schedule meeting and inform you about them.
- Use the saved settings and URL to create recurring meetings.
- Check who attended the meeting.
- Collect the necessary information from attendees.
- Record the entire video call.
- Have a collaborative and interactive session.
- Co-host calls
- Give a waiting room for attendees.
- Ask someone else to schedule your meetings.
- Learn essential keyboard shortcuts.
These are some additional features the application has to offer. You will learn them when you start to set up a zoom meeting. These features ease the process and help you with the work. Overall, the application is the most popular one among the video calling applications. You must know how to use it to keep up with others.